Office Administrator — Construction Experience Required

Responsibilities

• Manage job file creation and maintenance in JobSight and Encircle
• Schedule and confirm appointments for assessments, project starts, and inspections
• Handle inbound customer and insurance adjuster calls with professionalism
• Process and track permits for reconstruction projects
• Coordinate subcontractor scheduling and documentation
• Support project managers with Xactimate file management and insurance correspondence
• Manage office supplies, vendor accounts, and facilities at assigned location
• Assist with QuickBooks data entry and invoice management
• Maintain compliance files — subcontractor licenses, certificates of insurance

Requirements

• 2+ years office administration experience in construction, restoration, or property services
• Proficiency in Microsoft Office and Google Workspace
• Experience with job management software (JobSight, Buildertrend, or similar) preferred
• Strong phone and written communication skills
• Ability to multitask and prioritize in a high-volume, fast-paced environment
• Familiarity with construction permitting process in Sonoma or San Francisco County a plus
• QuickBooks experience preferred
• Highly organized with strong attention to detail

Compensation & Benefits

• $25 – $35 per hour depending on experience
• Health, dental, and vision insurance
• Paid time off + 10 paid holidays
• Stable, growing company with 20+ years in business
• Professional development support
• Collaborative team environment