Now Hiring · Bay Area
Office Administrator — Construction Experience Required
📍 San Francisco or Petaluma, CA
💼 Full Time
💰 $25 – $35/hr DOE
Allied Restoration Company is hiring an Office Administrator with construction or restoration industry experience to support our field operations and project administration. You will manage job files, coordinate scheduling, handle customer communication, and support the project management team with documentation, permitting, and insurance paperwork. This role requires someone who thrives in a fast-paced environment and understands the rhythm of a construction or restoration business.
Responsibilities
- Manage job file creation and maintenance in JobSight and Encircle
- Schedule and confirm appointments for assessments, project starts, and inspections
- Handle inbound customer and insurance adjuster calls with professionalism
- Process and track permits for reconstruction projects
- Coordinate subcontractor scheduling and documentation
- Support project managers with Xactimate file management and insurance correspondence
- Manage office supplies, vendor accounts, and facilities at assigned location
- Assist with QuickBooks data entry and invoice management
- Maintain compliance files — subcontractor licenses, certificates of insurance
Requirements
- 2+ years office administration experience in construction, restoration, or property services
- Proficiency in Microsoft Office and Google Workspace
- Experience with job management software (JobSight, Buildertrend, or similar) preferred
- Strong phone and written communication skills
- Ability to multitask and prioritize in a high-volume, fast-paced environment
- Familiarity with construction permitting process in Sonoma or San Francisco County a plus
- QuickBooks experience preferred
- Highly organized with strong attention to detail
Compensation & Benefits
- $25 – $35 per hour depending on experience
- Health, dental, and vision insurance
- Paid time off + 10 paid holidays
- Stable, growing company with 20+ years in business
- Professional development support
- Collaborative team environment
Ready to Join Team Allied?
Send your resume to dispatch@teamallied.co or call us directly.
Email Your Resume (415) 529-5637