Office Administrator, Construction Experience Required

Compensation: Hourly/Based on Experience
Office Administrator, Construction Experience RequiredWe have an immediate need for an Office Administrator to be based at our Novato location.

Role Overview:

The Office Administrator (OA) role is critical to the team’s success, overseeing the daily administration of the office and team activities. The OA responsibilities include many areas such as bookkeeping, payroll activities, general administrative, coordination of various projects, and office communication. The successful OA will take the initiative to ensure the office runs smoothly and effectively supports all other company functions.

Specific Responsibilities

  • Manage day to day office communications
  • Provide administrative support to the president
  • Manage weekly payroll activities
  • Manage Accounts Receivable / Accounts Payable: Post, Pay, Receive, Negotiate, Collect
  • Reconcile Bank/Credit Card accounts, prepare deposits and perform cash management duties
  • Prepare financial statements and assist with reporting requests
  • Reconcile, analyze and adjust General Ledger accounts
  • Perform Job Startup tasks for new projects
  • Manage Job Cost (AIA) bid process, Lien Releases, NOCs & NTOs
  • Communicate & act as general liaison concerning bids, subcontracting, progress and delays
  • Coordinate with vendors website updates and IT troubleshooting
  • Administer phone system
  • Serve as Notary
  • Perform excellent Customer Service in various activities including: receiving calls; greeting walk-ins; communicating verbally and electronically; receiving & processing orders; receiving & processing payments; researching and providing timely responses

Job Requirements – Ideal candidates would have the following qualifications and experience:

  • 5 plus years of office administration experience in the construction or subcontractor industry
  • 2 plus years of QuickBooks experience
    Proficient in general computer skills and MS Office Suite (Word, Excel, Outlook)
  • A knack for dealing with customers and resolving problems
    Outstanding oral & written communication skills

Job Snapshot:

  • Base Pay: Hourly/Based on Experience
  • Employment: Full-Time
  • Job Type: Accounting, Admin-Clerical, Construction
  • Education : High School
  • Manage Others: No
  • Experience: At least 5 years

See website for more details about our company: