Finance Manager — Accounts Receivable & Payable

Responsibilities

• Manage full-cycle accounts receivable — invoice generation, collections follow-up, insurance claim payment tracking
• Process accounts payable — vendor invoices, subcontractor payments, expense reimbursements
• Maintain accurate job costing in QuickBooks — track labor, materials, and equipment costs per project
• Reconcile bank accounts and credit card statements monthly
• Prepare monthly P&L, balance sheet, and cash flow reports
• Coordinate with external CPA on tax preparation and year-end close
• Manage payroll processing in collaboration with HR
• Track insurance carrier payment timelines and escalate aged receivables
• Support estimators and project managers with financial documentation for insurance claims

Requirements

• 3+ years accounting or bookkeeping experience — construction or restoration industry preferred
• Proficiency in QuickBooks (Online or Desktop) required
• Experience with insurance billing and collections a strong plus
• Strong attention to detail and accuracy
• Ability to manage multiple entities (Allied Restoration Company + Allied Rental Company)
• Associates or Bachelor's degree in Accounting, Finance, or related field preferred
• Experience with job costing in a project-based business
• Strong communication skills for collections and vendor relationships

Compensation & Benefits

• Salary $70,000 – $90,000 depending on experience
• Health, dental, and vision insurance
• Paid time off + 10 paid holidays
• Flexible hybrid work arrangement (office in Petaluma)
• Professional development support
• Stable, growing company with 20+ years in business